Texas 4-H

4-H Management

4HONLINE  RESOURCES

Texas 4-H Inc. Club Chartering

  • Download – Information, Instructions and Deadlines – NEW
  • Download – Agreement – NEW
  • Download – Financial Review – NEW
  • Download – 4HOnline Worksheet – NEW
  • Download – Top Reasons for Returned Charter Applications – NEW
  • Download – Bylaws Template
  • Download – Club Chartering 4HOnline Instructions
  • Download – Club Chartering 4HOnline Resubmitting
  • Download – Club Chartering 4HOnline Status
  • Download – Club 501(c)(3) Certificate (letter) County Instructions
  • Download – MOU – Memorandum Of Understanding
  • Download – Disbandment
  • Download – EIN Verification Example
  • Download – State Tax Exemption Process
  • Link – 4HOnline System
  • Link – IRS Filing Youtube Instructions

2022-2023 Management Documents

  • Download – Group Enrollment DEADLINE: SEPTEMBER 15, 2023
  • Download – Financial Management Guide
  • Download – Rules and Guidelines
  • Download – Texas 4-H Clover Annual Opportunities
  • Download – CPE – Continuing Professional Education
  • Download – Project List
  • Download – Project Guide – Self Directed
  • Download – Clover Kid Project List
  • Download – FORM – County Transfer
  • Extension Volunteer Standards – Email laura.huebinger@ag.tamu.edu with any questions.
  • Link – County Participation Fee Waiver – Completed by County Only

2022-2023 Enrollment

Academic and Eligibility Information

  • Download | Word – Adjunct Faculty/Academic Eligibility
  • Download – FORM – Declaration of Eligibility
  • Download – Fast Facts Civil Rights
  • Download – Fast Facts Participation
  • Link – TEA-UIL Side-by-Side Document

Best Practices

Programs For Minors

  • Link – Programs For Minors Detailed Information
  • Link – Texasdata
  • Link – Program For Minors Documentation Event Checklist Online
  • Link – American Income Life
  • Extension Volunteer Standards – Email laura.huebinger@ag.tamu.edu with any questions.
  • Download – Texas A&M AgriLife Extension Service Rule 24.01.06.X1
  • Download – FORM – Accommodations Guidelines for Persons with Disabilities
  • Download – FORM – Health Statement
  • Download – FORM – Incident Report
  • Download – FORM – Risk Management and Insurance Matrix
  • Download – FORM – Texas Department of State Health Services – TDSHS
  • Download – FORM – Waiver
  • Download – 4-H Volunteer Chaperones of Youth including Overnight Program Guidelines
  • Download – Volunteer Orientation Updated with Overnight Program Guidelines PowerPoint
  • Download – Overnight Program Guidelines Info graphic
  • Download – HSS Health and Safety Statement
  • Download – ADM Authorization to Dispense Medication
  • Download – OTC Authorization, Waiver, & Consent for Over-the-Counter Medication
  • Download – SAP Authorization, Waiver, & Consent for Self-Administration of Prescription Medication

Reports and Links

  • Download – Annual Report – 2021-2022
  • Download – Annual Report – 2020-2021
  • Download – Annual Report – 2019-2020
  • Link – Texas Resources Agent Login
  • Link – County Grant Program

National Volunteer Week

Management Resources

  • Link – County 4-H Program Summary Template
  • Download – Agriculture & Livestock One Pager
  • Download – Family & Community Health (FCH) One Pager
  • Download – Leadership & Citizenship One Pager
  • Download – Natural Resources One Pager
  • Download – Science, Technology, Engineering & Math (STEM) One Pager
  • Download – Texas 4-H Brand Guide
  • Download – Texas 4-H Brand Guide One-Pager
  • Download – County Extension Agent’s Guide to Managing 4-H and FCH Projects
  • Download – 4-H Program Interpretation
  • Download – 4-H Project Planning Sheet
  • Download – 4-H Volunteer Development
  • Download – County 4-H Structure
  • Download – History Of Texas 4-H
  • Download – Program Area Committee/County Organization Structure Chart
  • Download – Do, Reflect, Apply…
  • Link – American Income Life
  • Link – Best Practices and Considerations for Virtual 4-H Meetings
  • Link – Livestock Ethics Policy
  • Link – Parliamentary Procedure – Leaders 4 Life Program
  • Link – Strategy Session Recordings
  • Link – 2020 Texas 4-H Summit Recordings
  • Link – Use of Name and Emblem
  • Link – District and State Resources – Password Required

Enhancing The Club Experience

Roles & Responsibilities of Club Managers
  • Download – Roles & Responsibilities of Club Managers – PowerPoint
  • Download – 4-H Club Leadership Team Model
  • Download – Benefits of Youth – Adult Partnerships
  • Download – Club Manager Division of Duties
  • Download – Five Tips to being a Successful Club Manager
  • Download – Roles & Responsibilities of Club Managers
  • Download – Top Ten List For A New Club Manager
Planning to Strengthen Club Effectiveness
  • Download – Planning to Strengthen Club Effectiveness PowerPoint
  • Download – Agenda Mania
  • Download – Goals and Additional Activities
  • Download – Member Interest Survey
  • Download – Parts of a Successful Club Meeting
  • Download – Calendar
  • Download – Club Scorecard
  • Download – Not Knots Activity
  • Download – Strategies For Hosting Successful 4-H Meetings
Club Officer Training
  • Download – Club Officer Training PowerPoint
  • Download – Club Officer Resources
  • Download – Club Responsibilities Can Be A Ball
  • Download – Club Officer Handbook
Best Management Practices
  • Download – Best Management Practices PowerPoint
Risk Management
  • Download – Risk Management PowerPoint
Enrollment on 4-HOnline
  • Download – Enrollment on 4HOnline PowerPoint
Involving New 4-H Members
Parent Involvement
  • Download – Parent Involvement PowerPoint
  • Download – Sample Letter & Survey to Parents
Leadership Opportunities
  • Download – Leadership Opportunities PowerPoint
Ages & Stages of Youth Development
  • Download – Ages & Stages of Youth Development PowerPoint
Recognition Model
  • Download – Recognition Model PowerPoint
  • Download – 100 Ways to Recognize Volunteers
  • Download – Maximizing Recognition in 4-H
  • Download – Application for Recognition
  • Download – For the Record Certificate
Retention
Marketing / Promotion / Recruitment
  • Download – Texas 4-H Informational Brochure
  • Download – Marketing / Promotion / Recruitment PowerPoint
  • Download – About 4-H
  • Download – What is 4-H – English
  • Download – What is 4-H – Spanish
  • Link – Texas 4-H Flickr Account
  • Link – Your Place in 4-H Template
  • Link – Find Your Fit in 4-H Template
  • Link – Event Flyer Template
  • Link – Event Instagram Post Template
  • Link – Event Facebook Post Template 1
  • Link – Event Facebook Post Template 2

Monthly Meeting Topics

Each month has suggestions for recreation, a ice breaker, community service, the flag ceremony, the inspirational quote of the month, and ideas for that month’s program. There are four years of suggestions provided. The monthly themes are meant to be cycled through again once the fourth year has been finished.

Set 1: Sept | Oct | Nov | Dec | Jan | Feb | March | April | May
Set 2: Sept | Oct | Nov | Dec | Jan | Feb | March | April | May
Set 3: Sept | Oct | Nov | Dec | Jan | Feb | March | April | May
Set 4: Sept | Oct | Nov | Dec | Jan | Feb | March | April | May

Installation Ceremony

These meeting inspiration topics are useful for club leaders to organize monthly club activities. Topic inspiration helps club leaders facilitate organized and fun monthly meetings for 4-H members. The officer installation activities provided creative ways to welcome new officers and teach them about their roles as officers in 4-H.

Guidelines for the use of the 4-H logo and green (PMS 347) can be found in the user documentation.

Black and White

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Green Outline

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Black Outline

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Green Clover

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White Clover

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Texas Clover

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Oval

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