4HOnline county guides are essential tools and guidance for managing 4HOnline. It includes clear instructions for enrollment, event registration, payments, and volunteer management. Staff can access training materials, video tutorials, and downloadable PDFs to assist families and streamline administrative tasks. Guides are provided in a Adobe PDF format available to download unless noted.
2025-2026 4HONLINE RESOURCES
4HONLINE COUNTY MANAGERS
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- New Staff: New Staff Checklist | Video
- New Staff: Request County Manager Account
- New Staff: Enroll Annually as a Volunteer
- New Staff: Develop 4HOnline Task List
- County Account: Employee Profiles
- County Account: Flowchart
- County Account: New
- County Account: Delete
- County Account: Change
- County Account: Manager List
- County Account: Home View
- County Account: Password Expiration
NAVIGATION AND SEARCHING
EVENT PAYMENTS, REVIEWS AND REGISTRATION
PAYMENTS
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- Create County Invoice/Bill Guide
- Create County Invoice/Bill Quick Steps
- Unpaid: Event Payments Overview
- Unpaid: Quick Invoicing – Screen Check Video
- Unpaid: Quick Invoicing – Payments Due (invoicing not started)
- Unpaid: Quick Invoicing – Add Bill (invoicing not finished)
- Unpaid: Quick Invoicing – Status (payment received status)
- Unpaid: Credit Card Transactions with Balance Due
- County Payment Instructions To Families
- Setting County Payment Method
- Invoice Types – Family/County
- Missing Payments – Overview
- Change Declined CC To Check
REVIEW AND REGISTRATION
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- County Review Event Review Tips – New
- County Review Guide Quick Steps
- County Review Guide Long Version
- County Review and Editing
- Create Event Registration for a Member (pay with check only)
- Delete Incomplete Events
- Event Status and Registration Screen (current program year only) – Updated
- Event Status and Custom Report (any 4-H year) – Updated
- County Event Setup Information
ENROLLMENT PAYMENTS AND REVIEWS
PAYMENTS
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- County Check Tip Sheet
- Create County Invoice/Bill Guide
- Create County Invoice/Bill Quick Steps
- Unpaid Enrollment Payments Overview
- Unpaid: Quick Invoicing – Screen Check Video
- Unpaid: Quick Invoicing – Payments Due (invoicing not started)
- Unpaid: Quick Invoicing – Add Bill (invoicing not finished)
- Unpaid: Quick Invoicing – Status (payment received status)
- Unpaid: Credit Card Transactions with Balance Due
- Payment Instructions To Families
- Payment Methods Settings for County
- Payments Missing Overview
- Payment Invoice Types
- Change Declined CC To Check
REVIEW AND MANAGEMENT
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- Enrollment Review Tips – NEW
- Enrollment Awaiting Review Long Guide
- Enrollment Awaiting Review Quick Guide
- Enrollment Status Participation Screen (preferred) – UPDATED
- Enrollment Status Descriptions and Instructions – NEW
- Add a New Member (First-Time Enrollment)
- Add a Returning Member (Re-enrollment)
- Delete Member – Awaiting Review Status – NEW
- Delete Member – Incomplete Status
- Delete Member – Resubmit Status – NEW
SUPPORT TO FAMILIES
FAMILY ACCOUNTS
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- Family: Account Overview – NEW
- Family: Search Account Screen – NEW
- Family: Account Email History
- Family: Account Login History
- Family: Create Account
- Family: Edit Account
- Family: Reset Account Password
- Duplicate: Family Error Troubleshooting – UPDATED
- Duplicate: Family Address Error Explained – NEW
- Duplicate: Finding The Duplicate – NEW
- Duplicate: Family Created A Duplicate Account – NEW
- Duplicate: Previous Family Mailing Address Removal – NEW
MEMBER ACCOUNTS MANAGEMENT
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- Enrollment Review Tips – NEW
- Enrollment Awaiting Review Long Guide
- Enrollment Awaiting Review Quick Guide
- Enrollment Status Participation Screen (preferred) – UPDATED
- Enrollment Status Descriptions and Instructions – NEW
- Add a New Member (First-Time Enrollment)
- Add a Returning Member (Re-enrollment)
- Delete Member – Awaiting Review Status – NEW
- Delete Member – Incomplete Status
- Delete Member – Resubmit Status – NEW
MEMBER ACCOUNT EDITING
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- Edit Paid Member: Demographics
- Edit Paid Member: Grade
- Edit Paid Member: Projects
- Edit Paid Member: Club Swap
- Edit Paid Member: Clubs Remove/Add
- Edit Paid Member: Volunteer Type
- Edit Member: Birthdays
OPTIONAL MEMBER FUNCTIONS
VOLUNTEER ACCOUNTS ONLY
4HONLINE COMMON FAMILY ENROLLMENT TASKS
ADULT ENROLLMENT SHEETS TO FAMILIES
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- Adult New Enrollment
- Adult Re-Enrollment
- Adult Submission – Incomplete Status
- Adult Submission – Resubmit Status
- Adult Screening Submission
- Adult Training Submission
- Adult Screening – Sterling Error – Name
- Adult Screening – Sterling Error – Information
- Adult Screening – Sterling Error – Good Deed
- Enrollment Declined CC
YOUTH ENROLLMENT SHEETS TO FAMILIES
CLUB MANAGER
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- Granting Club Manager Access Packet – UPDATED
- Granting Club Manager Access Video – UPDATED
- 1 – Volunteer Approval and Payment – UPDATED
- 2 – Volunteer Type – UPDATED
- 3 – Club Manager Designation – UPDATED
- 4 – Club and Club Manager Selection – UPDATED
- 5 – Assigned Access Permissions – UPDATED
- 6 – Club Leader Login Code – UPDATED
- 7 – Roster View and Download – UPDATED
COMMUNICATION
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- Broadcast – Text Messaging – AUGUST 2025 TEXT UPDATE
- Broadcast – Overview – NEW
- Broadcast – Member Search – NEW
- Broadcast – Participation Search – NEW
- Broadcast – Enrollment Search – NEW
- Broadcast – Event Registration Search – NEW
- Broadcast – Training Search – NEW
- Broadcast – Clubs Screen – NEW
- Broadcast – Custom Report – NEW
- Broadcast – Second Family – NEW
VALIDATION FOR ANIMALS
2025-2026 GROUP ENROLLMENT
4HONLINE REPORTS
ENROLLMENT TOTALS
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- Enrollment Totals
- Monthly Report Instructions
- Paid: Youth Club Members: Current Year | Previous Year
- Paid: Youth Clover Kid: Current Year | Previous Year
- Paid: Volunteers: Current Year | Previous Year
- Group Enrollment
- Projects – Combined
- Projects – Group Enrollment Only
- Projects – Individual Youth Enrollment Only
FRESH START
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