4-H is committed to offering a program that provides a safe and inclusive environment for all youth. Resources related to Child Protection in Programs for Minors; accommodations with applications to the Americans with Disability Act of 1990; and Sexual Discrimination with applications to Title IX of the Federal Education Amendments of 1972 guide youth program efforts.
Programs for Minors
Extension programs for minors will provide activities in a safe, nurturing environment. Extension programs for minors must comply with the Texas A&M University System Regulations and Rules.
Programs for minors are defined as “programs that are sponsored and operated by members or third parties using member property/facilities where full supervisory duties of the minor(s) are the member or third party’s responsibility and that are held for more than two consecutive days with the same group of minors without an overnight stay or that involve overnight stays. A program that may have minor(s) involvement ancillary to the intended purpose of the activity and is not specifically for minors does not fall under this regulation.”
Resources below will assist in the completion of the “Programs for Minors Required Documentation Form”.
- Programs For Minors Questions and Answers
- System Regulation 24.01.06 Camps and Programs for Minors
- Programs for Minors Quick Summary Checklist
- Programs for Minors Required Documentation Form
- Risk Assessment, Management, and Insurance Matrix
1. If printing, change printer setting to Landscape
- Accommodation Guidelines for Persons with Disabilities
- Waiver, Indemnification, Medical Treatment Authorization Form
- Authorization for Dispensing Medication
- Overnight Chaperone Volunteer Sample Position Description
- Camp Chaperone Volunteer Sample Position Description
- Texas DSHS Campus Program for Minors Form
1. If program has 20 or more youth AND is conducted four or more days
- Risk Assessment Matrix Examples
- Programs For Minors When To Document | Completing The Documentation
- Programs For Minors ADA Title IX Presentation
4-H is open to all people without regard to race, color, sex, gender, sexual orientation, religion, national origin, age, disability, genetic information, or veteran status. To support the commitment to discourage and prevent gender discrimination in youth, 4-H provides resources to guide the development of programs, recognition and awards and events and activities. Knowing the implications of this law and examining current practices ensures that all youth have the opportunity to participate fully.
All youth, including youth with disabilities, need opportunities to be involved in activities unique to their own talents and interests. 4-H can be an empowering pathway for youth with disabilities and their families to be included, form friendships and gain life skills. Understanding the range of potential disabilities and working with families to make reasonable accommodations creates an environment where all youth can achieve and succeed.
As a volunteer applicant, we ask for your commitment in protecting our youth by completing required trainings that are on 4-H CONNECT. These trainings provide you with tools to help you be successful and effective in your role as a volunteer.
Inclusion and ADA
Fact Sheets on Disabilities
- Cerebral Palsy
- Cystic Fibrosis
- Down Syndrome
- Muscular Dystrophy
- Spina Bifida
- Spinal Cord
Dr. Darlene Locke
Assistant Professor & Extension Specialist
600 John Kimbrough Blvd, Suite 433
College Station, TX 77843
Youth Protection Standards – Volunteer Screening
- Volunteer Screening Rules/Guidelines (YPS)
- YPS County Transmittal Form – Master Gardener
- Volunteer Application – 4-H Volunteers should use 4HConnect Only!
Contact for Volunteer Development: Laura Huebinger: firstname.lastname@example.org
Contact for Volunteer Screening: Lauren Bowman: email@example.com