WHO WE ARE
4-H is a community of young people across America who are learning leadership, citizenship, and life skills. Texas 4-H is open to all youth between the ages of 9 (or 8 and in the 3rd grade) to 18. If you would like to know more about 4-H and how get involved click the information button. 
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TEXAS 4-H ROUNDUP
Texas 4-H Roundup is held annually in College Station on the campus of Texas A&M University. Texas 4-H Roundup is a qualifying event for youth between the ages of 14 and 18 that have successful placed in a qualifying spot at the district level. County and district Roundup's are open to all ages of 4-H members from 9 to 18.
Texas 4-H Roundup includes approximately 40 different contest that test 4-H members on life skills in such attributes are decision making, public speaking, organization, and working with others. These contests include such things as Fashion Show, Food Show, an assortment of judging contests, and educational presentations.
Welcome to Roundup
On behalf of the Texas AgriLife Extension Service and Texas 4-H, welcome to the 2009 Texas 4-H Roundup. It is our
hope that each 4-H member, parent, volunteer, and county Extension agent has an enjoyable time at the event. Since
1946, Texas 4-H Roundup has been one of the largest youth events held on the campus of Texas A&M University. As
we celebrate the 63rd Roundup, and the start of our second century of 4-H in Texas, we have a great deal to be proud
of. Texas 4-H is the largest state 4-H program in the United States with approximately 600,000 youth, more than 40,000
volunteers working with and teaching our youth, and on the Golden Anniversary of awarding scholarships we will
present approximately $2 million dollars to 4-H members from across our great state.
As you prepare for Texas 4-H Roundup, it is important that you know the registration process, the dates to register and
other vital information to make your experience the best it can be. The Texas 4-H and Youth Development Program
has prepared this booklet to assist everyone in making their Roundup experience a great one. At any time during your
planning process you may have a question, please feel free to contact your County Extension Office.
Good luck to all our 4-H members and we look forward to seeing you at the 2009 Texas 4-H Roundup in College Station, Texas.
Detailed History
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DATES - Updated June 29, 2009
Texas 4-H Roundup will be held starting on Tuesday,
June 7, 2010, beginning at 8:00 a.m. and ending on Friday, June 11, 2010.
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SCHEDULE
|
2010 Tentative Schedule - Will be posted late-Spring, 2010 |
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LOCATION
The 2010 Texas 4-H Roundup will be held in College
Station, TX on the campus of Texas A&M University.
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GUIDES/FORMS/HANDOUTS - 2009 Information
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ELIGIBLE PARTICIPANTS - 2009 Information
Texas 4-H Roundup is not an open participation event for
all youth and adults. It is open to those youth who have
qualified at the district level in Roundup contests and advanced for competition to the state level, 4-H members
that are being awarded a Texas 4-H Youth Development
Foundation Opportunity Scholarship, and 4-H members
serving on a state level leadership group, such as Texas
4-H Council, Tech Team, Fashion Board, etc.
Adults that are invited to participate are parents, guests
of contestants, volunteer leaders/coaches, and county
Extension agents. Regardless of being a youth or anadult, ALL participants are required to pay a registrationfee.
YOUTH CONTESTANTS |
All contestants must have
passed their 14th, but not their 18th birthday, before
August 31, 2008. Contestants must have been born
during the period beginning September 1, 1989 and
ending August 31, 1994. All contestants in a contest
must have competed at the district level and placed
in a placing that allows them to advance to Texas
4-H Roundup. ALL contest participants and scholars
are required to pay the full registration for Texas 4-H
Roundup.
All contestants registered will be verified and certified
at the county, district, and state levels prior to being
accepted for participation into Texas 4-H Roundup.
When certifying contestants, all information entered
into the registration program will be reviewed,
including age, prior participation, etc. |
WORKSHOP PARTICIPANTS |
Youth who would like
to attend Texas 4-H Roundup, but have not qualified
in a contest, or is not a scholar, may participate in
an educational workshop, or in a pilot contest. It
is a requirement that the youth be within the same
age requirements as a youth contestant. If a youth
individual registers for a workshop, it is a requirement
that they attend. Those not found not attending will
be asked to leave and possible not be allowed to
participate in future state/national 4-H events. Any youth that wants to participate in a workshop must pay for a full time registration in 4HCONNECT. |
4-H SCHOLARS |
4-H members that have been
selected to receive a Texas 4-H Scholarship are
required to register for Texas 4-H Roundup prior to
Roundup for orientation and scholarship assembly.
Those 4-H scholars not registered will not be
awarded a scholarship.
A scholar HAS to pre-register for a full-time $55.00 participation fee. This is in addition to any lodging or shirt selections you make as you are registering.
When Registering as a Youth: Select "Scholar" in the participant section. You would need to skip any section that does not apply to you. (e.i. contests)
Parents and family members are also required to pay
the registration fee.
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LEADERSHIP TEAM MEMBERS |
Members of
Clothing Board, Technology Team, and Food and
Nutrition Project Team who have been assigned a
particular task at Texas 4-H Roundup are allowed to
register and attend Texas 4-H Roundup. |
TEXAS 4-H COUNCIL MEMBERS |
All members of
the Texas 4-H Council are required to register for fulltime
participation (all nights lodging, Monday through
Friday, and necessary meals). |
ADULTS |
Parents, leaders, and coaches of eligible
participants are allowed to register for Texas 4-H
Roundup. All adults who plan on attending any
part of a contest (i.e. coach of the livestock judging
team or just coming in for the contest) are required
to register. This is a requirement of the event
application and insurance. Parents, leaders, and
coaches can either register as a full-time attendee or
a day attendee, and may do so on 4-H CONNECT or
on-site at Roundup Headquarters. |
COUNTY EXTENSION AGENTS |
County Extension
agents planning to attend Texas 4-H Roundup are
required to register for the event. Registration for all
county Extension agents must be completed through
4-H CONNECT. |
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CHAPERONE RATIO
All youth attending Texas 4-H Roundup must be
accompanied by a REGISTERED chaperone in a ratio of
1 adult to 8 youth. All chaperone ratios must adhere to
gender (i.e. if you send 4 males and 4 females, then you
need 1 male chaperone and 1 female chaperone).
All youth will be required to declare who will serve
as their primary REGISTERED chaperone during
the registration process on 4-H CONNECT. Youth
registration not having an adult chaperone will not be
accepted.
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REGISTRATION FOR TEXAS 4-H ROUNDUP - 2009 Information
| All contestants and scholarship recipients must pre-register for full-time registration using 4-H CONNECT. Adults
that wish to have on-campus housing and/or meals must also pre-register via 4-H CONNECT during the registration
period below. On-site registration will only be available for day registrations. No housing, meals, and/or workshops
will be sold on-site. |
| Registration Costs: |
| $ 55.00 |
for full time youth registration |
| $ 50.00 |
for full time adult registration |
| $ 20.00 |
for one-day pre-registration on 4HCONNECT
(adults and senior aged 4-H members only)
This option is not available for youth workshop participants. |
| $10.00 |
for Friday, June 12, 2009 one-day registration
(adults and guests only) |
Onsite Registration:
All contestants, leadership youth, scholars, workshop participants, and adults staying in the dorms MUST register on
4-H CONNECT prior to Texas 4-H Roundup.
Day registration for adults is available using 4-H CONNECT and will be
offered at a reduced cost, compared to on-site adult registration.
Youth guests who are not participating as an contestant, scholar, workshop participant, etc. must register on-site due to limitations with the
age verifi cation process on 4-H CONNECT. |
| Onsite Registration Costs: |
| $ 25.00 |
for one-day on-site adult registration |
| $ 20.00 |
for one-day on-site youth registration |
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REGISTRATION PERIOD ON 4-H CONNECT - 2009 Information
| April 20 - May 22, 2009 |
Registration Period |
The following is a list of expenses that are covered in the registration fee:
• Name tag and registration packet
• Printing of programs and other materials
• Awards (certifi cates, medals, cash awards)
• Facility rental
• Recreation events
• Secondary insurance (youth participants)
• Computer user fees
• Contract student labor
• Management fees
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PACKET PICK-UP - 2009 Information
Packet pick-up is allowed by individuals or as a county group. If a county Extension agent, or county delegation
coordinator, is planning on picking up the entire county’s registration, it is his/her responsibility to designate a location
and time to meet and distribute materials. The Roundup registration staff will not be responsible for redistributing
registration packets once they have been signed for.
At this location, registered participants will pick up their registration packet. Parents, siblings, grandparents, and other relatives/friends that are attending for only one day, can register on-site at the on-site/information desk located in front of Room 292.
Registration will be open during the following times:
Tuesday, June 9, 2009 8:00 a.m. - 7:00 p.m.
Wednesday, June 10, 2009 7:00 a.m. - 7:00 p.m.
Thursday, June 11, 2009 7:00 a.m. - 7:00 p.m.
Participants arriving on Wednesday or Thursday will have to go to Commons Housing Offi ce after picking up their
registration packet to receive dorm assignments and keys. (Those staying in hotels are responsible for their own
travel to check in and check out.)
All participants (youth, volunteers, leaders, parents, county Extension agents, guests, faculty) are required to provide the necessary forms listed below in order to receive their Texas 4-H Roundup Registration Packet. This is a matter of risk management and must be followed.
TURN INTO TEXAS
4-H ROUNDUP STAFF |
TURN INTO COUNTY EXTENSIONAGENT OR DESIGNATED COUNTY
COORDINATOR |
YOUTH
(includes scholars,workshop articipants) |
• 1 COPY: Waiver, Indemnification and Medical Treatment Authorization Form
• 1 COPY: Code of Conduct
• 1 COPY: Consequences of
Misbehavior |
• 1 COPY: Waiver, Indemnification and Medical Treatment Authorization Form
• 1 COPY: Code of Conduct
• 1 COPY: Consequences of
Misbehavior |
ADULTS |
| • 1 COPY: Waiver, Indemnification and Medical Treatment Authorization Form |
• 1 COPY: Waiver, Indemnification and Medical Treatment Authorization Form |
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REGISTRATION PAYMENT - 2009 Information
All payments for Texas 4-H Roundup must be RECEIVED IN THE TEXAS 4-H YOUTH DEVELOPMENT FOUNDATION
OFFICE by Friday, May 29, 2009. Registrations not having been paid by the close of May 29, 2009 are subject
to cancellation.
To prevent the possibility of cancellation, everyone is encouraged to use the credit card or e-check payment option on
4-H CONNECT. If a COUNTY/CLUB is mailing a payment, it must be mailed to:
Texas 4-H Foundation
c/o 2009 Texas 4-H Roundup
P.O. Box 11020
College Station, TX 77842-1020
Payments must include a receipt stub from 4-H CONNECT registration confi rmation. Absolutely NO PERSONAL CHECKS will be accepted. If any are, they will be returned and your registration cancelled.
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MEDICAL CARE
Limited, secondary medical/accident care insurance covering non-existing conditions/illnesses is provided for registered
Roundup youth participants at two (2) local hospitals: St. Joseph’s and College Station Medical Center; and one
(1) medical clinic: Care Plus Medical Center. All emergencies MUST be reported to the Roundup Headquarters in
order to ensure proper processing of insurance coverage.
Procedures for fi ling a medical claim (these must be adhered to exactly or the claim will not be paid).
• All questions must be answered in full for the claim to be processed.
• The insured (parent or guardian, if minor) must complete the insured’s section in full.
• Completion of all sections.
• Attach itemized bills showing: (a) name of patient, (b) diagnosed condition, (c) date of treatment, (d) nature
of treatment, and (e) charge per treatment. Make a copy of everything before you put your packet in the mail.
• It is the responsibility of the insured (parent or guardian, if minor) to send in the Claim Form to the Texas
4-H Office. The organizational certifi cation section must be completed and certifi ed by an official of the
sponsor organization.
• Must be received IN the Texas 4-H Offi ce by June 30, 2009. Send all completed forms, itemized medical
bills, etc., to:
Toby Lepley
Texas 4-H Office - Roundup
7607 Eastmark Drive, Suite 101
College Station, TX 77840
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LODGING - 2009 Information
Cost: $18.00 per night for on-campus housing
Youth and adults that wish to stay in 4-H arranged housing will be housed on the campus of Texas A&M University in
the South Side Dorm area. Guidelines for Roundup arranged housing are:
• Youth will be housed with youth, and adults will be housed with adults. Youth members will not be housed
with parent/guardian. NO EXCEPTIONS!!
• Housing will be done by gender then by district, then county.
• Genders will be housed in either separate dorms or, at least, separate fl oors within the dorms. (Texas 4-H
and Texas A&M University Residence Life reserves the right to house participants to be efficient for both the
event and facilities.)
• Participants can request roommates; however, they must be from the same county and district. Requests will
be filled as best as possible.
• No participant in Roundup housing is allowed to change rooms without notifying and requesting the change
with Roundup housing officials.
• Participants will be required to provide all bed linens, pillows, bath towels, and personal items.
• Roundup participants will receive their registration packet (nametag, program, meal tickets) at Roundup
Headquarters at MSC 292, but will be required to go to Housing Headquarters located in the Commons of the
Southside Dorm complex to receive housing assignment, access card, and room key after Tuesday.
• Monday night housing is being provided as a convenience in 2009 for 4-H members having a Tuesday
morning contest. All 4-H members planning on Monday night arrival must have their own chaperone because
Texas 4-H Roundup does not offi cially begin until 8:00 a.m. on Tuesday, June 9, 2009.
• Check-in to the dorms is not allowed until 3:00 p.m. on Monday, June 8, 2009. This includes EVERYONE -
Texas 4-H Council, scholars, contestants, etc.
• If staying in the dorms on Monday you must arrive for check-in between the hours of 3:00 p.m. and 8:00 p.m.
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MEALS - 2009 Information
Meals will be available for all Roundup participants through the Texas A&M University Dining Services. All meals will be served in the Commons Food Court located on the main floor of the Commons. The food court houses a Chick-fil-a, Sargino’s Pizza, Common Denominator Deli, and the Tomato Bar Express which served made-to-order pastas and salads. Grab n’ go items and snacks are also available. The convenience store in the Commons is also open from 7am-5pm.
Meals will be on a cash-sale basis between the participant and TAMU Dining Services. Each meal will cost an average of $6.50 to $7.00 depending on your selection and amount of food. To help TAMU Dining Services plan accordingly, each participant planning on using the on-campus dining facility will be ask to estimate what meals they will be eating on campus.
TAMU Dining Services accepts cash, credit card, and/or debit cards.
| Contact: |
Commons Food Court during Roundup. |
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TEXAS 4-H ROUNDUP T-SHIRTS - 2009 Information
Cost: $10.00 per shirt
Show your Texas 4-H Roundup Spirit with the purchase of the offi cial Texas 4-H Roundup shirt. Shirts are available
for PRESALE ONLY through Texas 4-H Roundup registration. Additional t-shirts may be purchased for family members
or 4-H clubs through Roundup registration via 4-H CONNECT.
T-shirts will be distributed at Roundup Registration. No Roundup t-shirts will be available for sale during Texas 4-H
Roundup.
Wear Any Day!
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BUS SERVICE - 2009 Information
No bus service will be available for 2009.
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PARKING - 2009 Information
Cost: $7.00 per pass/week
Youth participants are NOT allowed to drive to Texas 4-H Roundup.
Parking passes must be purchased on-line through 4-H CONNECT. Parking passes will be mailed to each adult
ordering one prior to Texas 4-H Roundup - PLEASE ENSURE THAT YOUR MAILING ADDRESS ON 4-H CONNECT
IS CORRECT. No parking passes will be available for sale at Roundup. Permits should be displayed on dashboard
while parked on campus.
Parking on the campus for Texas 4-H Roundup will be for the surface lots around the Reed Arena, surface lot at the
corner of Bizzell and Lewis Street (dorm area), and the surface parking lot located directly across the street from the
Kleberg Animal Science Building. Each adult planning on attending Texas 4-H Roundup may purchase a parking pass
that will allow parking in any of the above mentioned lots.
Parking in any other lot than those designated on the Texas 4-H Roundup Parking Permit may result in a ticket being
issued by the Texas A&M University Police Department. The Texas 4-H and Youth Development Program and Texas
4-H Roundup will not be responsible for any parking violations, nor will assist you in their dismissal.
Parking with a 4-H permit will NOT allow parking in the University Center Garage (MSC/Rudder Tower). You may use
the University Center Garage at a fee of up to $15.00 per day.
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WORKSHOPS - 2009 Information
TEENS IN THE DRIVER SEAT®
Wednesday, June 10, 2009 ~ 1:00 p.m.
Memorial Student Center
$0.00
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Too many teens are dying. You can help stop it. Be a part of a life-saving cause.
Car crashes kill more young people than any other cause, accounting for nearly half of all teen deaths in America
each year. About 6,000 U.S. teens die each year in car crashes; that’s the equivalent of a commercial jet loaded with
teenagers crashing once every week for an entire year. Teens in the Driver Seat® is the fi rst program to involve
young drivers in developing and delivering safety messages to their peers. Teens help shape the program and are
responsible for implementing it; Texas Transportation Institute provides the science, guidance and project resources.
This workshop will inform teens on the dangers they face behind the wheel as both drivers and passengers, while
showing them how to use the TDS program to make their communities safer for all drivers and passengers. |
4-H FOOD CHALLENGE - DO NOT NEED TO REGISTER ONLINE
Wednesday, June 10, 2009 ~ 3:00 p.m.
Rudder Theater Complex
$0.00 |
Come see the next big contest in 4-H!
The 4-H Food Challenge will offi cially become the newest 4-H Roundup contest starting in 2010. This demonstration
will show the energy of this new interactive team competition. Modeled after such shows as Food Network’s Iron
Chef, the event allows youth to compete head-to-head with other teams in create a dish with only a limited amount of
ingredients and then present on the nutritional factors, cost anaylst, and preparation process. The demonstration will
introduce 4-H members and leaders to the rules and guidelines and how a county can work with youth on the opportunity. |
| Aggieland 4-H Day
$0.00 |
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One-Page Information Handout |
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FASHION SHOW ENTRY MATERIALS - 2009 Information
All Fashion Show and Fabric and Fashion Design Contest materials must be mailed to Mrs. Angela McCorkle, Extension
Assistant, Family and Development Resource Management, 2251 TAMU, College Station, TX 77843-2251. All
entries must be received (NOT POSTMARKED) by May 11, 2009. Entries received at any other address or after the
deadline will not be accepted.
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VOLUNTEER LEADERS' ASSOCIATION OF TEXAS SALES BOOTH - 2009 Information
Have you seen the latest? Come check it out at the Volunteer Leaders’ Association of Texas Sales Booth at Texas 4-H
Roundup! So, make plans now to buy all of those judges’ gifts, awards, and special gifts. Affordable items will be available
for purchase, and look for some new and exciting items, including scrapbook materials and jewelry!
Proceeds from the booth support collegiate level 4-H scholarships and volunteer training opportunities. The booth will
be located on the first floor of Rudder Theater.
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DISTRICT MEETING - 2009 Information
There will be no district meetings at 2009 Texas 4-H Roundup. If individuals are needing assistance or direction,
please contact, or come to, Roundup Headquarters in Room 292 of the MSC.
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NOISE MAKERS IN RUDDER THEATER AND AUDITORIUM - 2009 Information
The Rudder Theater Complex will only allow Spirit Towels and Bandanas to be brought into Rudder Theater and Auditorium.
ABSOLUTELY NO BALLONS, FLAGS, PANS/POTS/BUCKETS, SIGNS, OR OTHER MATERIALS WILL BE
ACCEPTED
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OPPORTUNITY FOR 4-H MEMBERS TO SING NATIONAL ANTHEM - 2009 Information
Texas 4-H Roundup will showcase three 4-H members or groups of 4-H members each day for the singing of the
National Anthem during the General Assemblies. Information for the applicant is below.
GUIDELINES:
• Entries may be submitted on an individual basis or as a group.
• Groups cannot be made up of more than four (4) members. Three individuals/teams will be selected to
perform - one at each assembly held on Tuesday, Wednesday, and Thursday.
• All submissions MUST BE POSTED TO YOUTUBE, along with contact information e-mailed by May 1, 2009
to Mrs. Courtney Dodd, Extension Program Specialist in College Station. Individuals/teams will be announced
around May 8, 2009.
• Open to all 4-H members regardless of age (9-19).
• 4-H member does not have to be a contest participant of Texas 4-H Roundup.
• YouTube Video must be of the individual or group (up to four 4-H members) actually singing the National
Anthem.
• Singing must be in acapella style (no music).
• If selected to sing during Texas 4-H Roundup, performance will be done acapella.
• Videos will be evaluated by a panel of judges with music experience.
• If selected to sing and not a Roundup participant, singer(s) will have Roundup registration paid for, but will be
responsible for any/all meals, transportation, and lodging. Only senior aged members are allowed to stay
in University housing.
• Roundup staff will be selecting the nights that the individuals/groups will be performing.
SUBMISSION GUIDELINES:
1. Video must be posted to YouTube by the of day on May 1, 2009.
2. In addition to the posting of the video on YouTube, an e-mail entry must be e-mail to Mrs. Courtney Dodd in the
Texas 4-H Offi ce. The e-mail to send your entry information to is: cfdodd@ag.tamu.edu
The following information must be included in the e-mail for official consideration:
• Name(s) of participant(s)
• Age(s) of participant(s)
• Name of primary contact* (participant, team leader, parent/guardian or adult leader)
• Address of primary contact
• City/State/Zip of primary contact
• Phone number of primary contact
• E-mail of primary contact
• County Name
• District Number
• Assemblies person/group are available to perform (Tuesday, Wednesday, and/or Thursday)
• YouTube link
All correspondence will be sent to the primary contact!
IF YOU HAVE NEVER USED YOUTUBE, DO NOT WAIT UNTIL THE DEADLINE DATE
TO ATTEMPT TO POST YOUR VIDEO IN CASE OF PROBLEMS!
*All correspondence will be sent to the primary contact!
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THANK YOU NOTES - 2009 Information
All Texas 4-H Roundup contestants are REQUIRED to bring thank you notes with them for their contest and general
Roundup sponsors. All thank you notes will be turned in prior to their competition. All thank you notes should be
thanking the donor(s) for their continued support of the contest, Texas 4-H Roundup, and the Texas 4-H and Youth
Development Program. Thank you notes should be reviewed by a parent or adult leader prior to placing them in the
envelope. All thank you notes will be returned back to the Texas 4-H and Youth Development Offi ce and mailed after
Roundup to the donors. Thank you notes can be written on any form of stationary the contestant wishes. All notes
must be in a DONOR-ADDRESSED, STAMPED, AND SEALED envelope.
The list of donors will be posted to the Texas 4-H and Youth Development Roundup website approximately two to
three weeks prior to the event in addition to being e-mailed to all County Offices and Agents. There is no need to
contact the State 4-H Offi ce asking about the list - it will be posted as soon as it is fi nalized!
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CONTEST INFORMATION/RESOURCE/RESULTS
Below are each of the contest held during Texas 4-H Roundup. Select the contest if you would like to learn more about a contest, the date, and/or resources for the contest.
RESULTS AND WINNERS PHOTOS FROM ROUNDUP
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Page last updated:
June 29, 2009
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